RMMS Operational Manual
Official workflow guide for the Road Maintenance Management System. From Admin setup to Engineering execution and Oversight.
1. System Setup & Administration
Step 1: Admin Configuration
- Employee Master: Admin creates or imports employee data (Name, Employee ID).
- Road Master: Admin creates or imports basic road details.
- User Registration: Employees must register themselves using the Login page on the website. Admin manages roles/transfers.
Step 2: Road Allocation (EE)
- Executive Engineer (EE) logs in to view Division Roads.
- Allocate: EE selects roads and assigns them to specific AEs and JEs.
- This enables JEs to see their specific road list.
2. Road Digitalization Process (One-Time)
A. Junior Engineer (JE) - Site Execution
JE works on site with location enabled.
- Update Basic Details: Open allocated road → Click Edit. Site Verification captures Geo-location. Click "Update Road Record".
- Chainage Details: Click "View" → "Chainages". Create/Fill chainage segments (25m intervals) one by one.
- Submit: Once all chainages are filled, Submit to AE for verification.
B. Assistant Engineer (AE) - Verification
Receives notification on dashboard.
- Select notification to open detail view.
- Verify: Check details point-to-point.
- Action: Revert to JE (with remarks) OR Forward to EE.
C. Executive Engineer (EE) - Approval & Locking
- Receives pending verification notification.
- Action: Revert to AE (with remarks) OR Final Verify.
- Result: Road Status becomes SUBMITTED. Basic Data & Chainage details are now LOCKED.
3. Inspection Cycle (Recurring)
Starts only after Road Status is "SUBMITTED".
1. JE Inspection
Select Road & Chainage → Fill Inspection Details on Site → Forward to AE.
2. Verification (AE/EE)
AE verifies & forwards to EE. EE verifies & approves. Reverts possible at each stage.
3. Oversight (Chief Engineer)
CE view list of "Verified Inspections". Can view detailed forms and add remarks.
4. Maintenance & Expenditure Records
Record Keeping (JE)
This module is for recording financial data (No internal verification flow).
- JE opens "Maintenance & Expenditure" from Dashboard.
- Create Record: Select Road, enter Estimate No., Estimate Date, Sanction Cost, Sanction Date.
- Update Expenditure: Enter total cumulative expenditure till date.
- JE can update these records at any time to reflect latest spending.
Reporting
Reports are available on each dashboard (Role Specific). Admin/CE can view all reports. Options available to download as PDF or Excel.